How to Create Shipping Labels with Barcodes for Faster Delivery
Created on 2 April, 2025 • generate barcode • 347 views • 5 minutes read
Learn how to design and print shipping labels with barcodes to speed up deliveries and improve tracking.
In today's fast-paced e-commerce environment, efficient shipping processes are critical to business success. Creating professional shipping labels with barcodes not only streamlines your fulfillment operations but also enhances delivery speed and accuracy. This comprehensive guide will walk you through everything you need to know about creating shipping labels with barcodes to optimize your logistics and improve customer satisfaction.
Understanding the Importance of Barcoded Shipping Labels
Shipping labels with barcodes serve as the fundamental communication tool between your business and shipping carriers. These labels contain essential information encoded in machine-readable format, allowing for automated scanning and tracking throughout the delivery process.
When properly implemented, barcoded shipping labels offer numerous advantages:
- Faster processing at all shipping checkpoints
- Reduced human error in package sorting and delivery
- Enhanced tracking capabilities for both businesses and customers
- Improved delivery accuracy and reduced instances of lost packages
- Professional appearance that builds customer trust
With shipping carriers processing millions of packages daily, the ability to quickly scan and route packages through automated systems is invaluable. Each time a barcode is scanned, the package's location and status are updated in real-time, providing transparency throughout the delivery journey.
Essential Components of Effective Shipping Labels
Before diving into the creation process, it's important to understand what makes a shipping label effective. A professional shipping label should include the following elements:
1. Shipping Addresses
The sender's and recipient's complete addresses must be clearly displayed. This includes:
- Full name
- Street address
- City, state/province
- ZIP/postal code
- Country (for international shipments)
2. Barcode Types
Different carriers may require specific barcode formats:
- 1D Barcodes: Traditional linear barcodes like Code 128 or Code 39
- 2D Barcodes: QR codes or DataMatrix codes that can store more information in a smaller space
3. Tracking Numbers
A unique tracking number that corresponds with the barcode provides a reference for both you and your customer to monitor the package's journey.
4. Service Level Indicators
Clear indication of the selected shipping service (Ground, Express, Priority, etc.) helps carriers route packages appropriately.
5. Package Weight and Dimensions
Including the package's weight and dimensions ensures accurate shipping costs and appropriate handling.
Methods for Creating Shipping Labels with Barcodes
We have several options for generating professional shipping labels with integrated barcodes. Each method offers different advantages depending on your business volume and specific needs.
Using Carrier-Specific Tools
Most major shipping carriers provide their own label creation tools:
USPS Click-N-Ship The United States Postal Service offers an online platform where you can create shipping labels with integrated barcodes. Simply enter the recipient's information, select your service, and print your label.
UPS.com Shipping UPS provides a similar online service allowing you to create compliant shipping labels with the correct barcode format for their systems.
FedEx Ship Manager FedEx offers both online and downloadable software options for creating professional shipping labels that meet their specifications.
E-commerce Platform Integration
Many e-commerce platforms now offer built-in label creation functionality:
Shopify Shipping If your store runs on Shopify, you can generate shipping labels directly from your order management system with discounted rates from major carriers.
WooCommerce Shipping Extensions WooCommerce users can install plugins that connect with carriers to print compliant shipping labels without leaving their dashboard.
Amazon Seller Central Amazon sellers can access shipping tools that generate labels optimized for their fulfillment network.
Third-Party Shipping Software
For businesses handling significant shipping volume, dedicated shipping software provides advanced features:
ShipStation This popular platform integrates with multiple carriers and e-commerce systems to centralize your shipping operations.
Shippo Offers API and web-based solutions for creating shipping labels with barcode integration across dozens of global carriers.
Endicia Specializes in USPS shipping labels with integrated postage and proper barcode formatting.
Step-by-Step Guide to Creating Shipping Labels with Barcodes
We've outlined a general process that applies across most platforms:
1. Gather Shipping Information
Begin by collecting all necessary details:
- Complete recipient address
- Package dimensions
- Package weight
- Desired shipping service
- Any special handling instructions
2. Select Your Creation Method
Choose the appropriate label creation system based on your business needs and carrier preferences.
3. Enter Package Details
Input all required information into your chosen system. Be especially careful with:
- Accurate address formatting including apartment numbers
- Correct ZIP/postal codes to ensure delivery
- Package weight and dimensions to avoid surcharges
4. Choose Service Level
Select the appropriate shipping service based on:
- Delivery speed requirements
- Budget constraints
- Package characteristics
5. Generate and Review
After entering all information, generate a preview of your shipping label. Carefully review:
- Address accuracy
- Barcode clarity
- Tracking number presence
- Service level indication
6. Print with Appropriate Settings
For optimal barcode scanning:
- Use a laser printer when possible
- Select high-quality print settings
- Use white label paper (thermal or adhesive)
- Ensure print scaling is set to 100% (no shrinking)
7. Apply Properly
Place the label on a flat surface of the package, ensuring:
- No creases through the barcode
- No tape covering the barcode
- Sufficient contrast between the barcode and background
- Protection from moisture or damage
Advanced Tips for Optimizing Your Shipping Label Process
For businesses looking to enhance their shipping efficiency even further, consider these advanced strategies:
Batch Processing
Create multiple shipping labels simultaneously for bulk orders or high-volume shipping days. Most shipping software allows for CSV imports or API integration to generate hundreds of labels at once.
Thermal Printers
Invest in a dedicated thermal label printer like the Zebra ZP450 or DYMO 4XL. These printers:
- Eliminate ink costs
- Print faster than standard printers
- Produce more durable labels
- Often come with integrated label cutting
Address Verification Services
Implement address verification within your ordering system to reduce errors before label creation. This prevents undeliverable packages and costly address correction fees.
Label Templates
Create standardized templates for recurring shipments to specific locations, reducing data entry time and ensuring consistency.
Automated Tracking Updates
Configure your shipping system to automatically send tracking information to customers when labels are created, improving communication and reducing customer service inquiries.
Common Challenges and Solutions
Even with the best systems, shipping label creation can present challenges. Here are solutions to common issues:
Barcode Scanning Problems
If carriers report difficulty scanning your barcodes:
- Increase print quality settings
- Ensure sufficient contrast
- Avoid placing tape over barcodes
- Consider upgrading your printer
Address Formatting Issues
International addresses often follow different formats. Research country-specific addressing conventions or use software that automatically formats addresses appropriately.
Weight Discrepancies
Inaccurate weight declarations can lead to surcharges. Invest in a calibrated digital scale and include packaging weight in your calculations.
Label Adhesion
In extreme temperatures or rough handling conditions, standard labels may peel off. Consider:
- Using weather-resistant labels
- Applying clear tape over the entire label (except barcodes)
- Using pouch label holders for reusable shipping containers
Conclusion
Creating professional shipping labels with barcodes is an essential skill for any business involved in product fulfillment. By following the guidelines outlined in this article, you can streamline your shipping processes, reduce errors, and provide a better experience for your customers.
Remember that consistency is key—establish a standardized approach to label creation across your organization and regularly audit your processes for potential improvements. With the right tools and practices, your shipping operation can become a competitive advantage rather than a logistical challenge.